Understanding Your Property’s Potential Threats
A security partner should help businesses and commercial property owners fully understand the threats they face. Providing outsourced security should mean properly briefing clients about what risks and vulnerabilities are in play.
As a commercial property owner, you will know who your stakeholders are. Changes to your business and property should be communicated across the board. While your outsourced security and a security manager are responsible for keeping property security under control by implementing a solid security program, it should be everyone’s priority to understand the specifics of the property.
Risk management and its requirements for commercial properties are dependent on several factors, including, but not limited to:
- the type of building
- the property’s layout
- the nature of occupancy
- the number of tenants and subtenants
- the number of stakeholders
With these factors sorted out, the responsibilities can be properly distributed. For example, publicly accessible areas and common areas will be managed differently from spaces individual tenants occupy. Property owners are also liable for operational requirements and maintenance like ventilation systems, fire systems, drainage systems, and equipment that serves multiple tenants.
If these key areas are assigned to tenants without a proper agreement or oversight, problems can arise for all stakeholders. Performance-based systems, like drainage and fire safety systems, need frequent maintenance to ensure they are operational because they are essential to safety. Tampering from tenants can cause them to not be compliant with regulations. Even if tenants agree to some degree of care, the general maintenance is in the hands of the property owner.
Public Liability Risk for Property Owners
When it comes to the public liability side of buildings and business security, these could range from different issues dependent on occupancy. In common areas, liability can usually be attributed to either the property manager or owner.
In retail properties and commercial properties with lots of traffic, slips and falls can lead to injuries. Routine testing for potential hazards can minimize these risks. These types of properties also need fire escapes and egress routes that are not blocked off. Wheelchair access is also important for enabling easy access to everyone. Even stairs need to be up to code to prevent accidents that occur. Proper lighting is also something that needs to be kept in mind. Depending on the type of building, this list could go on.
Unoccupied Spaces Are High-Risk
As the vacancy rate for commercial properties continues to grow, it’s become more difficult to generate enough revenue. This can be detrimental to your business. The best way to protect your vacant or under-occupied commercial building would be by taking proactive measures for your property security.
An occupied building is less likely to face certain legal issues. However, those who have been invited onto the property or those trespassing are still equally liable if any accidents occur. Therefore, a major risk of an abandoned site is that it may be subject to an injury lawsuit.
Protect your business by making sure that the property of unoccupied buildings is properly monitored. Regular security checks should be part of your security program. They can help reduce the likelihood of malicious damage, burglary, theft, or property neglect. Continuous monitoring also prevents potential issues for you to deal with sooner rather than later. When a property is left unoccupied then it becomes at greater risk of property damage. To prevent that, it’s vital to take the necessary precautions to protect your asset between rental spells.
It’s important to review security arrangements before a building is vacated. Reducing the opportunity for trespassers and quickly identifying unauthorized access can reduce the risk of property damage and a liability claim, cutting down on downtime.
Security, maintenance, and inspection are three key factors to keep in mind when you want to keep your property safe. An empty property can still be at risk of being invaded which is why all of them must be paid attention to.
Connecting Physical Security and Cybersecurity
Commercial property systems and devices are increasingly connected. Business security should be a top consideration if you want your company to be safe from the Internet of Things-related threats among others. Mixing cybersecurity and physical security can help companies better manage their risks as they merge teams and systems alike.
Commercial best practices recommend physical controls to limit data access. It’s important to protect spaces that house critical information, such as server rooms and unattended offices. This includes adding access control and security programs to these key areas. The use of granular permissions helps to control who has access to high-security spaces. Security convergence can also be performed using logical security strategies that improve physical safety too, for example, data encryption and network monitoring. These commercial security strategies are both proactive and reactive. They help to prevent security issues before they happen and quickly address them once they happen. With them, you can minimize damages.
Business security is a big issue often on-premise security programs and systems are not sufficient. Tech-focused businesses aren’t the only ones who can benefit from this, even warehouse security can be improved. By migrating to the cloud, you can more easily scale your business while still keeping it secure. Business needs are constantly changing. In property security, it’s important to have the technology in place that can adapt reliably in response to these changes without impacting the bottom line. On-premise systems are generally difficult to switch out for other tenants. This makes it expensive and impractical when changing needs. Additionally, they can also be inconvenient when adapting to burgeoning or declining business needs.
Cloud-based security systems are less hassle to manage, especially if hosted and managed by the provider. They can easily support an unlimited number of components, users & sites. Renters can bring their security system with them when they move, but the building manager doesn’t have to go through a project for this. They can simply adjust things so new renters are getting the same level of protection that was set before. If you need to make adjustments to your office space, web-based software makes it easy for you. Remote access means building managers can control all their tenants remotely to better serve them.
For those that embrace technology for security, third-party data breaches can be detrimental for their businesses. To ensure the security of your data, it’s important to be aware of cybersecurity best practices. One example is strong encryption and network security. Multi-factor authentication also helps protect your systems against unauthorized access.
Competent Security Partners
Intruders are in a constant state of flux, coming up with new ways to exploit security gaps in buildings. If you’re not updating your security program and practices regularly then you’ll be leaving your facility open to all kinds of vulnerabilities. Conduct a security review of the building and its surroundings to identify any vulnerabilities.
Commercial property and security managers need to provide safety and security to their tenants and employees. Outdoor fences and protective barriers, such as in parking lots and garages, should be assessed. Cameras with a clear view of the area are also crucial. Adequate lighting is also necessary, such as in parking lots and garages.
Commercial buildings have employed on-site courtesy officers to supervise the premises, check credentials & monitor cameras. There’s a lot of downtimes that can lead to distraction and fatigue. Security officers are a great way to minimize security risks. They’ll help protect your property, maintain the safety of employees, guests, and customers and reduce risks for injury and theft.
Outsourced security guards spend the day on patrol. They watch out for anything fishy going on and can identify problems before they even happen. Professional trainers also equip them with knowledge of best practices in workplace situations.
Improperly trained security guards and personnel can put property owners at risk if they can’t perform proper risk assessments or security services.
OPS Security Group has over 80 years of combined experience protecting executives, businesses, residents, guests and government officials throughout Pennsylvania, Delaware, Maryland, Washington D.C. and New Jersey. As a regional security alternative with a service-first approach, we offer a level of customer service that international providers are too big to deliver. If you’d like to learn more, you can contact us at https://opssecuritygroup.com/contact/